FILE: DJC
PAYROLL PROCEDURES
Salaries for all personnel shall be paid according to the salary schedule established by and approved by the Orleans Parish School Board.
PAYDAY SCHEDULES
The salaries of all employees shall be distributed over twelve (12) months, regardless of employment period. Payroll shall be issued in twenty-six bi-weekly installments. If a pay day falls on a bank holiday, employees shall receive their pay on the last work day preceding the holiday. Employees who join the school system during the school year shall have their salaries pro-rated accordingly.
All employees shall receive payment through direct deposit and shall have their payment credited directly to their bank account on the scheduled payday. It is the employee's responsibility to give a voided check or other deposit information to the payroll department and to immediately notify the payroll department of any changes in account status. Only checking accounts from approved financial institutions shall be accepted for direct deposit. Instead of a pay stub, the employee will receive a notice of deposit that has the normal payroll information on it (i.e. withholding information, sick day balance, etc.).
All payroll changes concerning salary deductions for federal taxes, local taxes, group insurance and other miscellaneous payroll deductions must be received by the payroll accounting department at least ten (10) working days prior to the last working day of the month. Otherwise, such changes shall not be effective until the following month.
Changes in taxes or payroll deductions must be on the appropriate form and received by the payroll department to change the amount being deducted. Cancellations in payroll deductions shall only be by written notification from the employee. Changes sent directly to insurance companies shall not be effective until the change notification is received by the payroll department.
No check shall be written for any regular or substitute employee until the personnel department receives the minimum information of: name, address, and social security number. If no W-4 form is received for federal and local taxes, the taxes to be withheld shall be at the single rate with no dependents.
Lost Checks/Incorrect Deposit Instructions
If a check is mailed to an employee for any reason and is lost as a result of the employee failing to notify the central office of a change of address or other employee negligence, or as a result of a postal system error, the employee shall receive a replacement check on the next scheduled payroll date. If there was an administrative error or a payroll check comes back with an error, the employee shall receive a replacement check as soon as possible.
TEACHERS SEPARATING
Teachers separating from the Orleans Parish School Board at the close of the school session may request in writing that they receive full payment for their services. Otherwise, they shall continue to receive their payment on a bi-weekly basis during June, July, and August.
Teachers separating from the school system during the school year shall receive payment in full for their services on or before the next regular payday or no later than fifteen (15) calendar days following the date of termination, whichever occurs first.
Revised: April 22, 2021
Ref: La. Rev. Stat. Ann. ยงยง17:81, 23:631
Board minutes, 4-22-21
Orleans Parish School Board