MINUTES OF THE
ORLEANS PARISH SCHOOL BOARD
BOARD BUSINESS MEETING
2401 WESTBEND PARKWAY
NEW ORLEANS, LA 70114
MARCH 24, 2020
1.1 Call to Order – Roll Call
The Orleans Parish School Board Business Meeting was called to order by Board President Ethan Ashley at 3:01 pm. The following committee members were present: Ethan Ashley, John A. Brown, Sr., Leslie Ellison, Woody Koppel, Nolan Marshall Jr., Sarah Newell Usdin. Superintendent Dr. Henderson Lewis, Jr. and Board Counsel Sharonda Williams were also present. Ben Kleban joined at 3:33 pm.
Meeting Norms
Board Counsel provided virtual meeting norms in response to the CDC and the Governor's guidelines for gatherings, given the public health emergency. This including public participation and general format of the meeting under the circumstances.
-Interpretation services were acknowledged.
1.2 Pledge of Allegiance
The Pledge of Allegiance was led by Board President Ashley.
1.3 Adoption of the Agenda
Motion to adopt the board meeting agenda as provided.
· Motion by Mr. Koppel second by Ms. Newell Usdin
· Final resolution: Motion passes
· Yeas: Mr. Ashley, Mr. Brown, Ms. Ellison, Mr. Koppel, Mr. Marshall, Ms. Newell Usdin
· Nays: None
· Absent: Mr. Kleban
CONSIDERATION OF THE MINUTES
2.1 Adoption of the Minutes
Motion to adopt the February 11, 2020 Committee of the Whole Meeting and Board Business Meeting board meeting minutes as provided.
· Motion by Mr. Koppel second by Mr. Marshall
· Final resolution: Motion passes
· Yeas: Mr. Ashley, Mr. Brown, Ms. Ellison, Mr. Koppel, Mr. Marshall, Ms. Newell Usdin
· Nays: None
· Absent: Mr. Kleban
SUPERINTENDENT’S AGENDA
3.1 Superintendent’s Remarks
Dr. Lewis acknowledged the challenging times to our communities and reiterated collaboration between the district and schools to continue serving our students. Dr. Lewis provided updates regarding COVID-19 response efforts including Child Nutrition, Continuous Learning, and OneApp.
NOTICE OF INTENT
4.1 Notice of Intent: Amend Policy CBF, Evaluation of the Superintendent
ACTION ITEMS
Action Item 5.1 – Approval of the Proceedings by Board of Directors of the Orleans Schools Facilities Foundations, Inc.
Recommended action – It is recommended that the Orleans Parish School Board approves the proceedings of the Orleans Schools Facilities Foundation.
· Motion by Ms. Ellison, second by Mr. Koppel
· Final resolution: Motion passes
· Yeas: Mr. Ashley, Mr. Brown, Ms. Ellison, Mr. Koppel, Mr. Marshall, Ms. Newell Usdin
· Nays: None
· Absent: Mr. Kleban
Action Item 5.2 – Request to Voluntarily Relinquish Local Education Agency (LEA) status – James M. Singleton Charter School; Partial Suspension of OPSB Policy HAC, Local Education Agency Status
Recommended action – That the Orleans Parish School Board suspends Policy HAC, Section 3(A), which limits the timing of requests to relinquish LEA status to the charter renewal period, and approves the request from James M. Singleton Charter School to relinquish its independent LEA status and enter the Orleans Parish School Board’s LEA, effective July 1, 2020.
· Motion by Ms. Ellison, second by Mr. Brown
· Final resolution: Motion passes
· Yeas: Mr. Ashley, Mr. Brown, Ms. Ellison, Mr. Koppel, Mr. Marshall, Ms. Newell Usdin
· Nays: None
· Absent: Mr. Kleban
Action Item 5.3 – Request for Independent Local Education Agency (LEA) Status - Edward Hynes Charter School
Recommended action – It is recommended that the Orleans Parish School Board approves the request from Hynes Charter School Corporation to allow Edward Hynes Charter School to operate as its own Local Educational Agency status effective July 1, 2020.
· Motion by Ms. Newell Usdin, second by Ms. Ellison
· Final resolution: Motion passes
· Yeas: Mr. Ashley, Mr. Brown, Ms. Ellison, Mr. Koppel, Mr. Marshall, Ms. Newell Usdin
· Nays: None
· Absent: Mr. Kleban
Action Item 5.4 – Request for Independent Local Educational Agency (LEA) Status - Edward Hynes Charter School - UNO Campus
Recommended action – It is recommended that the Orleans Parish School Board approves the request from Hynes Charter School Corporation to allow Edward Hynes Charter School - UNO Campus to operate as its own Local Educational Agency status effective July 1, 2020.
· Motion by Ms. Ellison, second by Ms. Newell Usdin
· Final resolution: Motion passes
· Yeas: Mr. Ashley, Mr. Brown, Ms. Ellison, Mr. Koppel, Mr. Marshall, Ms. Newell Usdin
· Nays: None
· Absent: Mr. Kleban
Action Item 5.5 – Distribution of 2018-2019 Deferred Revenues
Recommended action – It is recommended that the Orleans Parish School Board approves distributing $10,150,832 in net deferred revenues from 2018-2019.
· Motion by Mr. Koppel, second by Mr. Brown
· Final resolution: Motion passes
· Yeas: Mr. Ashley, Mr. Brown, Ms. Ellison, Mr. Koppel, Mr. Marshall, Ms. Newell Usdin
· Nays: None
· Absent: Mr. Kleban
Action Item 5.6 – Request to Award Request for Proposal 20-0047 for Risk Management Consulting Services
Recommended action – It is recommended that the Orleans Parish School Board approves the proposal meeting the specifications, terms and conditions for Risk Management Consulting Services from Arthur J. Gallagher Inc. in the amount of $25,000.00 for an initial one (1) year period, with the option to extend for three (3) additional one year terms, subject to Board approval, and authorizes General Counsel to prepare a contract for signatures of the Board President and the contractor.
· Motion by Ms. Newell Usdin, second by Mr. Koppel
· Final resolution: Motion passes
· Yeas: Mr. Ashley, Mr. Brown, Ms. Ellison, Mr. Koppel, Mr. Marshall, Ms. Newell Usdin
· Nays: None
· Absent: Mr. Kleban
Action Item 5.7 – Request to Award Invitation to Bid No. 20-FAC-0027 for Modular Unit Lease and Site Work at Schwarz School
Recommended action – It is recommended that the Orleans Parish School Board accepts the bid for Modular Unit Lease and Site Work at Schwarz School from Davie Shoring, Inc., in the amount of $820,000.00, including the option(s) for Alternate No. 1 for Site Demolition ($25,000.00), and the Unit Price for an additional Lease of $5,000.00 per month, and authorizes General Counsel to prepare a contract for signatures of the Board President and the General Contractor.
· Motion by Ms. Ellison, second by Mr. Marhsall
· Final resolution: Motion passes
· Yeas: Mr. Ashley, Mr. Brown, Ms. Ellison, Mr. Koppel, Mr. Marshall, Ms. Newell Usdin
· Nays: None
· Absent: Mr. Kleban
Action Item 5.8 – Request to Award Sylvanie Williams Elementary School Invitation to Bid Number 20-FAC-0015 Elevator Addition and Renovations
Recommended action – It is recommended that the Orleans Parish School Board approves Crescent Commercial Construction LLC for elevator addition and renovations at Sylvanie Williams Elementary School in the amount of $705,400.00 and authorizes General Counsel to prepare a contract for signatures of the Board President and the contractor.
· Motion by Mr. Brown, second by Mr. Marshall
· Final resolution: Motion passes
· Yeas: Mr. Ashley, Mr. Brown, Ms. Ellison, Mr. Koppel, Mr. Marshall, Ms. Newell Usdin
· Nays: None
· Absent: Mr. Kleban
Action Item 5.9 – Request for Approval of Invitation to Bid No. 20-FAC-0026 for Exterior Waterproofing and Roof Drain Replacement at Sarah T. Reed School
Recommended action – It is recommended that the Orleans Parish School Board accepts the bid for Exterior Waterproofing and Roof Drain Replacement at Sarah T. Reed School from Crescent Commercial Construction, LLC. for the amount of $237,900.00., and to authorize the General Counsel to prepare a contract for signatures of the Board President and the General Contractor.
· Motion by Mr. Koppel, second by Mr. Brown
· Final resolution: Motion passes
· Yeas: Mr. Ashley, Mr. Brown, Ms. Ellison, Mr. Koppel, Mr. Marshall, Ms. Newell Usdin
· Nays: None
· Absent: Mr. Kleban
Action Item 5.10 – Request to Award Invitation to Bid number 20-FAC-0046 for Underground Plumbing Repairs at Samuel J. Green Elementary School
Recommended action – It is recommended that the Orleans Parish School Board accepts the bid for underground plumbing repairs at Samuel J. Green Elementary School from ARC Mechanical Contractors, Inc. in the amount of $189,500.00 and authorizes General Counsel to prepare a contract for signatures of the Board President and contractor.
· Motion by Ms. Ellison, second by Ms. Newell Usdin
· Final resolution: Motion passes
· Yeas: Mr. Ashley, Mr. Brown, Ms. Ellison, Mr. Koppel, Mr. Marshall, Ms. Newell Usdin
· Nays: None
· Absent: Mr. Kleban
Action Item 5.11 – Request to Award Invitation to Bid No. 20-FAC-0024 L. E. Rabouin High School Roofing Systems Replacement
Recommended action – It is recommended that the Orleans Parish School Board accepts the bid for L.E. Rabouin High School Roof Systems Replacement from Roofing Solutions in the amount of $522,900.00, to include Alternate number 1 (Upgrade in Roof Material [$6,250]), and authorizes General Counsel to prepare a contract for signatures of the Board President and General Contractor.
· Motion by Ms. Newell Usdin, second by Mr. Koppel
· Final resolution: Motion passes
· Yeas: Mr. Ashley, Mr. Brown, Ms. Ellison, Mr. Koppel, Mr. Marshall, Ms. Newell Usdin
· Nays: None
· Absent: Mr. Kleban
Action Item 5.12 – Contract Amendment for Project Management Services (Grants Management) to Complete and Ultimately Close Out State and Federal Grants That Have Been Assigned to the Orleans Parish School Board
Recommended action – It is recommended that the Orleans Parish School Board approves the first contract amendment, for a period of 90 days with CSRS for Coronavirus (COVID-19) grant and program management services in an amount not to exceed $175,000.
· Motion by Ms. Ellison, second by Mr. Marshall
· Final resolution: Motion passes
· Yeas: Mr. Ashley, Mr. Brown, Ms. Ellison, Mr. Koppel, Mr. Marshall, Ms. Newell Usdin
· Nays: None
· Absent: Mr. Kleban
Action Item 5.13 – Invitation to Bid Number 20-FAC-0023 for Timbers Office Building Elevator Refurbishment
Recommended action – It is recommended that the Orleans Parish School Board accepts the bid from Smith Construction Corporation in the amount of $733,910.00, which includes the base bid of $719,510.00 to refurbish the elevators in the Timbers Office Building; as well as the Unit Price #1 (9 months of interim, preventive maintenance in the amount of $14,400.00 ($1,600.00 x 9 months); and authorizes General Counsel to prepare a contract for signatures of the Board President and the contractor.
· Motion by Ms. Ellison, second by Mr. Marshall
· Final resolution: Motion passes
· Yeas: Mr. Brown, Ms. Ellison, Mr. Kleban, Mr. Koppel, Ms. Newell Usdin
· Nays: Mr. Ashley
· Absent: None
Mr. Marshall abstained from this vote
Mr. Koppel tasked staff to ensure project does not exceed original contract.
Action Item 5.14 – Approval of Design Contract for Concordia Architectural Firm for the Renovation of the McMain High School Auditorium
Recommended action – It is recommended that the Orleans Parish School Board authorizes General Counsel to prepare a contract for signatures of the Board President and Concordia architectural firm to design a renovation of the McMain High School Auditorium. Based on the current estimated construction cost, the architect’s fee would be $617,012.00.
· Motion by Mr. Koppel, second by Mr. Brown
· Final resolution: Motion passes
· Yeas: Mr. Ashley, Mr. Brown, Ms. Ellison, Mr. Kleban, Mr. Koppel, Mr. Marshall
· Nays: None
· Absent: None
Ms. Newell Usdin is recused from this vote.
Action Item 5.15 – Approval of Furniture, Fixtures, and Equipment purchases for the new Karr High School
Recommended action – It is recommended that the Orleans Parish School Board authorizes the purchase of furniture, fixtures, and equipment at a total of $846,898.18 for the new Karr High School.
· Motion by Ms. Ellison, second by Mr. Kleban
· Final resolution: Motion passes
· Yeas: Mr. Ashley, Mr. Brown, Ms. Ellison, Mr. Kleban, Mr. Koppel, Mr. Marshall, Ms. Newell Usdin
· Nays: None
· Absent: None
Action Item 5.16 – Approval of Design Contract for NANO LLC Architectural Firm for the Renovation of the Douglass High School Auditorium
Recommended action – It is recommended that the Orleans Parish School Board authorizes General Counsel to prepare a contract for signatures of the Board President and the NANO, LLC to design a renovation of the Douglass High School Auditorium. Based on the current estimated construction cost, the architect’s fee would be $478,210.00.
· Motion by Ms. Ellison, second by Mr. Koppel
· Final resolution: Motion passes
· Yeas: Mr. Ashley, Mr. Brown, Ms. Ellison, Mr. Kleban, Mr. Koppel, Mr. Marshall, Ms. Newell Usdin
· Nays: None
· Absent: None
Action Item 5.17 – Approval of Design Contract for NANO LLC Architectural Firm for the Renovation of the Douglass High School Auditorium
Recommended action – It is recommended that the Orleans Parish School Board approves Contract Amendment # 1 to increase program management fees to include program management services for Hynes Phase 3 Envelope Repairs, Rosenwald Renovation, McMain Auditorium Renovation, Douglass Auditorium Renovation, Timbers Office Building Elevator Upgrades, and adjustments based on construction cost changes for Benjamin Franklin Elementary School, McMain High School, and Hynes Phase 1 projects by $1,313,694.00.
· Motion by Ms. Ellison, second by Mr. Koppel
· Final resolution: Motion passes
· Yeas: Mr. Ashley, Mr. Brown, Ms. Ellison, Mr. Kleban, Mr. Koppel, Mr. Marshall, Ms. Newell Usdin
· Nays: None
· Absent: None
Action Item 5.18 – McDonogh 19 HANO Sale Ratification
Recommended action – It is recommended that the Orleans Parish School Board approve an authorization and ratification for the sale of McDonogh 19 to HANO for the appraised value and for the president of the School Board to execute an act of cash sale and all other documents in connection therewith.
· Motion by Ms. Ellison, second by Mr. Koppel
· Final resolution: Motion passes
· Yeas: Mr. Ashley, Mr. Brown, Ms. Ellison, Mr. Kleban, Mr. Koppel, Mr. Marshall, Ms. Newell Usdin
· Nays: None
· Absent: None
ADJOURNMENT
6.1 Adjourn Meeting
Motion by Ms. Ellison, second by Mr. Koppel
· Final resolution: Motion passes
· Yeas: Mr. Ashley, Mr. Brown, Ms. Ellison, Mr. Kleban, Mr. Koppel, Mr. Marshall, Ms. Newell Usdin
· Nays: None
· Absent: None
Meeting Adjourned at 3:46pm.